Property Site Visit Scheduling & Reminders
The Challenge
Site visit coordination is chaotic; agents juggle calendars and buyers miss appointments.
But here is the real problem:
Manual scheduling via WhatsApp and calls.
As a result:
Double-bookings and missed slots hurt credibility.
No-shows are frequent.
As a result:
Agents travel to sites unnecessarily.
The Approach
We automated the entire site visit lifecycle from booking to reminders.
Reminders 24 hours and 2 hours before reduce no-shows by 40%.
Self-service rescheduling eliminates agent involvement.
We needed a solution that could:
Calendar integration for real-time slot availability.
Automated reminders and one-click rescheduling.
The Solution
End-to-end site visit automation.
Real-Time Booking
Prospects choose slots; system confirms instantly.
Smart Reminders
Sends reminders 24 hours and 2 hours before, with reschedule option.
No-Show Tracking
Flags no-shows and triggers follow-up workflows automatically.
The Impact
Scheduling results:
37%
drop in no-show rate for site visits.
60%
less agent time spent on coordination.
Result? More visits, fewer no-shows.
Seamless scheduling at scale.
